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K-12 Student Information System

Cloud Masons | ecosistem's Dynamic Student Academic Progress across Learning Areas & enrolled Subjects

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What is ecoSIStem?

ecoSIStem is a comprehensive, highly customizable & easily integrated K-12 Student Information System that’s designed to give school administrators the tools and the control they need to define how their SIS works for them and their processes.

With a vast array of customisation options & 4 different connectors for extracting & integrating data with over 1000 digital services and/or local databases, ecoSIStem becomes your student administration source of truth and keeps your data consistent and in sync across the vast range of disparate apps & technologies that make up most school’s digital ecosystems.

Put simply, ecoSIStem doesn’t set out to replace what you have now. Instead, it is designed to adapt to your existing business processes & digital landscape so your school or schools can remain responsive & adaptable in the ever-changing world that is K-12 education.

Cloud Masons | ecoSIStem's pplication Kanban & ACARA-compliant Application Workflow Screens

Biggest K-12 Challenges

families are being redEfined

From standard families to single parent families, same-sex parent families or extended families, the definition of what ‘family’ means is being radically redefined every year

limited reporting options

Creating custom Reports, Charts & Dashboards or extracting data easily and quickly in the right format you want is difficult at best, and sometimes it's not even an option.


Fee Schedules should be easy to set up and configure for different groups, and include a flexible discounting engine that can process different discount amounts for each sibling.


Changes in curriculum structure. Changes in student engagement models. Changes in regulatory reporting requirements. Let's face it. Education is in a constant state of change.


One of the biggest gripes by end-users is the lack of consistency and intuitiveness across the myriad of apps they use every day, not to mention constant duplication of data

LACK OF communication CHANNELS

Business Managers & Bursars need multiple ways of engaging with fee payers including SMS, email, or phone call from one spot and not in multiple apps or locations

Limited Fee Payers

There should be no limit on the number of fee payers that can contribute to a Student’s education. It should be limitless and support different billing percentages across fee payers

CoMPLEX pricing & contracts

Vendors love making contracts and pricing convoluted. It makes contract management difficult, cash flow unpredictable and enhancements or integrations are usually expensive propositions.

ecoSIStem Features By Role


  • Application Data Entry Workflow & Kanban View
  • Comprehensive Billing Account Manager
  • Student-Contact Relationship Viewer
  • Custom Reports & Dashboards
  • Built-In SMS Messaging & Response Tracker
  • Enrolment Manager Assessment Manager Screens
  • Student to Contact Relationship Viewer
  • Curriculum & Program Builder screens
  • Timetable Setup screen
  • School Groups (including attendance and billing)
  • Absence Summary & SMS Notifications Screens
  • Create or upload mail merge, email & SMS templates
  • Import, modify, delete or insert data using Excel
  • Sync emails through Outlook or Gmail
  • View ecoSIStem records in Outlook or Gmail
  • Activity Timeline shows all interactions with Contacts
Cloud Masons - ecoSIStem Student-Contact Relationship Viewer Screen
Cloud Masons | ecosistem Gradebook with Rubric-Level Marking


  • Supports Assessment-level and Rubric-Level Grading
  • Take Attendance on School Groups & Timetabled Classes
  • Pre-Approved absences shown in Attendance screen
  • Allocate Assessments to individuals, groups or Classes
  • Relationship Viewer for insights into student families
  • Create custom Grading Schemes & Penalty Templates
  • Scorecards show each students’ academic progress
  • Call or SMS Contacts from their ecoSIStem record
  • 1-click Report Cards that can be run any time you want

Business managers

  • Fee Schedule Builder Screen
  • Powerful, intuitive Account Management Screen
  • Bill against Subjects, Year Levels or School Groups
  • Advanced Discount Configuration options
  • Workflow-driven Billing Runs
  • Relationship Viewer gives deep insights into families
  • SMS Messaging Screens for notifications & updates
  • Report Builder for creating stunning data visualisations
  • Auto-update Sibling Order during EOY Rollover
  • CRM, CMS & Finance App integration*

* Requires an ecoSIStem Connector ($$)

ecosistem Billing Account Management-Split Billing Made Easy
Cloud Masons | ecoSIStem Home Page Dashboards on devices

school leadership

  • 100% Cloud-based on the Salesforce Platform
  • A Student Administration System that adapts quickly
  • Powerful education support capabilities that you define
  • Out-of-the-box Builders for creating stunning data visualisations
  • Plug-n-play integration connectors
  • Simple, aesthetic & intuitive user experience
  • More collaboration between staff, teachers & parents
  • Call, email or SMS contacts from their record on your device
  • Create custom templates for education support plans
  • Data-driven alerts & notifications based on your rules
  • Ability to do almost everything on your mobile devices

IT Managers

  • Build automated workflows to simplify data entry
  • Create new, or modify existing screens
  • Add new fields, change LOV values & validation rules
  • Create custom quick actions to speed up date entry
  • Meets all 10 OWASP Security Requirements
  • Extensive auditing capabilities at the field level
  • Multiple Data Centres ensure sovereignty is met
  • 4 ‘plug-n-play’ Connectors connect to 1000+ digital services
  • Integrate your current Identity Management solution
  • MS Flows for integrating with existing Microsoft services
  • CMS, HRIS, LMS & FMS integration*
  • 3 major & 3 minor releases each year
  • Custom Security Profiles & Permission Sets
ecoSIStem | Build you own Custom student administration workflows that suit your school's business processes
Cloud Masons | ecoSIStem's Education Cases & Additional Learning Needs Support

Education Consultants

  • Advanced Education Case Management
  • Additional Learning Needs
  • Education Support Plans
  • Customisable templates built around school policies
  • Assign school resources to learning needs
  • SMS Messaging Screens
  • Link Behaviour and First-Aid Incidents to Cases
  • Visual Alerts & Automated Notifications
  • Academic Scorecards & Dashboards
  • Collaborate using built-in Chatter tool & set up Groups

Adapting ecoSIStem to your school

Integrate Your Way

  • Start building a true “Plug &Play” architecture with ecoSIStem Connectors
  • If one app crashes, it won’t affect or take out other apps or services
  • ecoSIStem Connectors retain messages for up to 24 hours
  • Minimal vendor reliance to integrate your way
  • 1000’s of pre-configured digital services
  • We can manage high-volume integration for you (using Jitterbit)
  • Manage your own integrations with Zapier or MS Flow
  • Apply your own data transformation rules
  • Import, modify, delete or insert data directly out of Excel with XLConnector
  • Connect ecoSIStem to local folders - cloud or on-premise
  • Back up ecoSIStem data to any format or location
ecoSIStem-4 Options for integrating your Student Administration solution with your digital ecosystem.png

Customise Your Way

  • Create custom Screens for different Users
  • Create Single Page Apps (SPA's) for mobile users
  • Create automated workflows to reduce data entry effort
  • Create Different Screens or change layout of screens
  • Add New or Remove existing Fields (restrictions apply)
  • Create custom validation rules that ensure good data entry
  • Change LOV/picklist values to be relevant to your school
  • Upload your existing Word mail merge templates (restrictions apply)
  • Create or upload email & SMS templates (i.e. Campaign Monitor)
  • Create your own queries for extracting data in Excel
  • Sync emails through Outlook or Gmail
  • Bookmark frequently visited records
  • Create custom Filtered Lists with dynamic Charts
  • Change the Menu Tab order
  • Activity timeline shows all interactions with each contact

Engage Your Way

  • Extend your community engagement capabilities with ecoSIStem Community portals.*
  • Create up to 100 custom portals for different user groups. E.g. Employers, families, external education providers, accommodation hosts. You name it.

* Requires ecoSIStem Communities licenses + setup

  • (Illustration Purposes Only)

Why you should switch to ecoSIStem


Having a more holistic understanding of each Student’s familial structure helps you deliver the best possible billing and communication services for every student.

Reports & Extracts that work for you

Being able to create custom reports, dashboards, or extract data that gives you the exact information you need in the format you want always leads to better, data driven decision-making.

No InfRastructure, patches or upgrades

Because there is no hardware or software to maintain, you can crack on with building out your technical roadmap & supporting your users. With no patches or upgrades to manage, ecoSIStem is the solution that can consolidate everything on to a single platform.​

Make your SIS As unique as your school

ecoSIStem has such a huge array of customisation options, you can tailor your SIS to work the way your users do. With ecoSIStem's 4 integration connectors, you can build the ideal digital ecosystem with limited or no vendor involvement.

Grading & Assessment Made Easier

ecoSIStem's Gradebook feature will manage all the complex calculations then updates each Student's academic scorecards & dashboards​. Use it on any device and never have to duplicate data again.


From standard families to single parent families, same-sex parent families or extended families, the definition of what ‘family’ means is being radically redefined. Now you have a tool that can support any family structure, biilling profile of fees billing scenario.

Identity Management reimagined

With ecoSIStem, you can continue to use your existing Identity Management solution or transfer that role to ecoSIStem and it will automatically send person's details to your IDM where it can provision them across your school's digital ecosystem.


The technology platform that ecoSIStem is built on was chosen specifically because it was easier to integrate and be controlled by end users. ecoSIStem will change the shape of how schools integrate their forest of apps and digital services.

Want to know more?

or maybe a 30-day test drive?

We can set you up with a 30-day fully operational trial version of ecoSIStem that includes preloaded data that you can use to test the functionality and evaluate against your functional requirements.*

Call 0424 050 945 today to discuss your options today

Want to know more about ecoSIStem for K-12 schools?

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